ShortCut Shari

You might say I’m a cross between Dear Abby…and the Crabby Office Lady…I miss the Crabby Office Lady!  While my crabbiness varies depending on the day…my passion for helping you to work smarter and not harder only grows with the knowledge I gain every single day.  So STUMP me!  Ask me questions!  It’s my opportunity to learn, too.  Having said that, I might now just opened a can of worms, but I welcome the challenge.

They call me ShortCut Shari because I love keyboard shortcuts, but there are so many other ways to get from A to B more quickly in your daily job…so let’s get to work!

SharePoint

O365 Update: New Feature: Connected Web Parts for SharePoint Online

Connected web parts for SharePoint Online is a new Office 365 feature. We’ll begin rolling this feature out soon.

This message is associated with Microsoft 365 Roadmap ID: 33133.

Microsoft is releasing 3 new Connected Web Parts for SharePoint Online that allow you to display data from list and library web parts. With the List Properties, File Viewer and Embed web parts you can now connect to a data source and interact with lists and libraries in new ways.

They will be gradually rolling this out to Targeted Release organizations starting on March 11, and the roll out will be completed worldwide by the end of March 2019.

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.

Additional information

Microsoft Outlook

O365 Updates: Clutter for Outlook is being retired beginning January 31, 2020

Microsoft previously announced in December 2017, on the Outlook blog, they will be retiring the Clutter feature from Outlook beginning January 31, 2020. To help users manage their mail and be productive, they are suggesting with the Focused Inbox experience which provides a similar benefit as Clutter by showing less important and urgent mail in Other.

How does this impact me?

Clutter will be available to Office 365 customers until January 31, 2020. To prepare for Clutter’s eventual retirement, the feature is turned off by default for new users. It’s also deactivated for those with extremely low usage (less than 12 emails per month being moved to the Clutter folder), however they can re-enable Clutter at any time, if desired.

What should I do to prepare for this change?

If your organization is using Clutter today, the process for transitioning to Focused Inbox depends on what version of Outlook you are using.

Please review the Additional Information for additional details and guidance for transitioning to Focused Inbox.

O365 Update: Updated Feature: Updates to Microsoft Whiteboard

Microsoft is making several changes to Microsoft Whiteboard that will roll out over the next 3-4 months.

  1. For all organizations with Whiteboard – Microsoft Whiteboard will appear as an available product in Office 365 and the service principal will be added to appropriate tenants that have Whiteboard enabled.
  2. For all Office 365 tenants with Whiteboard located in Europe – Microsoft Whiteboard will automatically store whiteboard content in datacenters in that region.
  3. For all organizations with Surface Hubs – If you manage Surface Hubs, the legacy 2016 application of Whiteboard will be upgraded to the latest version and the legacy version will no longer receive updates.

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SharePoint

O365 Update: Updated Feature: Modern List Site Collection Opt-out

Microsoft is updating modern list site collection opt-out. They will begin rolling this feature out soon.

How does this affect me?

There is a site collection feature that, when enabled, makes every list in that site collection remain in classic. Today, that feature is hidden and the only way to activate it is PowerShell. We are unhiding that feature so that it is visible on the Site Collection Features page. PowerShell for activating or deactivating this feature will continue to work as it does today. Microsoft will be rolling this out over the next few weeks, and anticipate rollout completion by the end of March 2019.

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SharePoint

O365 Update: Making a Change to the Return to Classic SharePoint Toggle

We’re updating Return to Classic SharePoint. We’ll begin rolling this feature out soon.

How does this affect me?

Previously, when a user would click “Return to classic SharePoint” in a list or library, then all other lists and libraries would show classic mode until the user clicked “Exit classic experience” or restarted their browser. With this change, “Return to classic SharePoint” only affects the list that the user is in. If the user then navigates to another list or library, then modern will be used if that is the default experience for that library.

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Microsoft Yammer

O365 Updates: New Feature: New Yammer Tab for Microsoft Teams Now Available

Yammer tabs for Microsoft Teams is a new Office 365 feature. This will begin rolling out soon.

This message is associated with Microsoft 365 Roadmap ID: 31502

How does this affect me?

Starting today, Microsoft Teams users will be able to add a Yammer tab to their Teams channel that loads a specified group or topic feed from Yammer. This new feature will allow members to follow and share conversations in Yammer without having to leave Teams. 

Your team members can participate in the Yammer conversation, right from Teams, or discuss a Yammer conversation in Teams before posting a reply to the wider Yammer group. When a Teams member goes to the Yammer tab, they are authenticated again by Yammer, so that they only see Yammer content that they have access to.

Members can only add tabs to a team if team members are enabled to do so. 

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Microsoft Teams

O365 Updates: Updated Feature: Simplified Channel Action Terminology in Teams

Microsoft is making some changes to the names of channel action terminology in an effort to simplify the experience for your users. Currently, the two left rail actions – “Favorite” and “follow” are too close in name. We plan to simplify these concepts by renaming ‘Favorite’ to ‘Show’ and ‘Remove favorite’ to ‘Hide’.

Additionally, the current actions of “Follow” and “Unfollow” will be changed to “Notifications” for all shown channels. The channel notifications will provide additional notification preferences. All channels that your users have historically followed/unfollowed will be respected with this change.

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Microsoft Teams

O365 Updates: New Scheduling Functionality In Teams

Microsoft is updating Microsoft Teams with an improved scheduling app. The existing Meetings app is becoming the Calendar app, and we’re bringing multiple new updates to the feature. This will begin rolling this out over the next few weeks.

This message is associated with Microsoft 365 Roadmap ID: 48516.

How does this affect me?

When this change rolls out to your organization, the existing ‘Meetings’ app in Teams will be replaced by a new ‘Calendar’ app that retains all existing app functionality while introducing a range of new features.

  • Three new types of calendar views: Day, Work week and Week view (default). Users will now have the ability to go back or forward in time to see any past or future meeting respectively.
  • Users will be able to perform key actions on meetings such as Join, RSVP, Edit, and Cancel from the right click menu on meetings displayed. Meetings on the calendar will light up to indicate when someone joins it online.
  • User’s current exchange setting for working hours and working days of the week will be respected in this new calendar.

Lastly, users will now be able to schedule events on their calendar without adding any attendees in the Teams scheduling form. Non-Teams meetings can also be edited and updated from Teams as part of this release.

We’ll begin rolling this change out to in early March 2019, and we anticipate roll out completion to take place by the end of month.

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Microsoft Office

O365 Updates: General Availability of Live Events in Microsoft 365

Live events in Microsoft 365 is a new capability that has been in preview and will become generally available in the next few weeks.

Live events enables users to broadcast video from Microsoft Stream, Teams and Yammer, and can be used for a wide range of scenarios, from screensharing and webcams, to studio-quality broadcasting that supports the use of third-party encoders.

Microsoft 365 Roadmap IDs 46607, 31090, 18503 and 24216

These changes do not impact Office 365 subscriptions in GCC.

They will begin rolling this out mid-March and expect to be complete by the end of the month.

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