ShortCut Shari

You might say I’m a cross between Dear Abby…and the Crabby Office Lady…I miss the Crabby Office Lady!  While my crabbiness varies depending on the day…my passion for helping you to work smarter and not harder only grows with the knowledge I gain every single day.  So STUMP me!  Ask me questions!  It’s my opportunity to learn, too.  Having said that, I might now just opened a can of worms, but I welcome the challenge.

They call me ShortCut Shari because I love keyboard shortcuts, but there are so many other ways to get from A to B more quickly in your daily job…so let’s get to work!

Microsoft Office

O365 Update: Shareable Links in Word and Outlook for Windows and Mobile

Microsoft is making updates to key Office 365 apps to ensure that document sharing by inserting links in Word, Outlook for Windows and Outlook for iOS uses the permission you’ve set at the organization level for OneDrive and SharePoint. This change aligns with the expected permission level for email recipients and collaboration partners when inserting sharable links into Outlook messages and Word.

This enhancement is related to Microsoft 365 Roadmap IDs 33156 and 33870.

How does this impact me?

In April, Monthly Channel subscribers of Outlook for Windows and Word will start to see a new dialogue box when they chose to insert a link in an email or a Word document that lets them know that a sharable link is being retrieved.

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Microsoft Yammer

O365 Update: New Feature: Rich Text Formatting in Yammer

Microsoft has announced that they’re adding rich text formatting to Yammer. This will begin rolling this change out soon.

This message is associated with Microsoft 365 Roadmap ID: 18223.

How does this affect me?

All Yammer users will now be able to write posts using bold, italics, links, bullet points and numbered lists. Composing of messages with rich text formatting will only be available on the web client. However, the web client, as well as the mobile clients, will support rendering of styled messages. Messages created using rich text formatting can be edited on the web client but not on mobile clients. They will begin rolling this change out over the next week, and we anticipate rollout completion by mid-May 2019.

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Microsoft Office

O365 Update: New Feature: Share and Co-Author Documents with LinkedIn Connections

The ability to share and coauthor documents with LinkedIn connections directly from OneDrive, SharePoint, Word, Excel, and PowerPoint Online is a new Office 365 feature. We’ll begin rolling this feature out soon.

This enhancement is related to Microsoft 365 Roadmap IDs 48534.

Microsoft will be rolling out a new feature to OneDrive, SharePoint, Word, PowerPoint, and Excel Online powered by LinkedIn to enhance the way users connect and collaborate with people outside their organization. This is one of the new experiences powered by LinkedIn that enhances the way users collaborate and build relationships by providing contextual insights and contact information for the people they work with, inside and outside their organization.

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Microsoft Office

O365 Update: New Feature: Customized Help Link for External Sharing in OneDrive for Business and SharePoint Online.

A Customized Help Link is a new Office 365 feature. Microsoft will begin rolling this feature out soon.

This message is associated with Microsoft 365 Roadmap ID: 49288.

How does this affect me?

When a user is blocked from sharing externally by policy, you can now provide a “learn more” link that will be surfaced in the error message. This link can be used to explain company policies on external sharing or it can direct users to internal portals to request policy changes.

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SharePoint

O365 Update: New Feature: Connected Web Parts for SharePoint Online

Connected web parts for SharePoint Online is a new Office 365 feature. We’ll begin rolling this feature out soon.

This message is associated with Microsoft 365 Roadmap ID: 33133.

Microsoft is releasing 3 new Connected Web Parts for SharePoint Online that allow you to display data from list and library web parts. With the List Properties, File Viewer and Embed web parts you can now connect to a data source and interact with lists and libraries in new ways.

They will be gradually rolling this out to Targeted Release organizations starting on March 11, and the roll out will be completed worldwide by the end of March 2019.

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.

Additional information

Microsoft Outlook

O365 Updates: Clutter for Outlook is being retired beginning January 31, 2020

Microsoft previously announced in December 2017, on the Outlook blog, they will be retiring the Clutter feature from Outlook beginning January 31, 2020. To help users manage their mail and be productive, they are suggesting with the Focused Inbox experience which provides a similar benefit as Clutter by showing less important and urgent mail in Other.

How does this impact me?

Clutter will be available to Office 365 customers until January 31, 2020. To prepare for Clutter’s eventual retirement, the feature is turned off by default for new users. It’s also deactivated for those with extremely low usage (less than 12 emails per month being moved to the Clutter folder), however they can re-enable Clutter at any time, if desired.

What should I do to prepare for this change?

If your organization is using Clutter today, the process for transitioning to Focused Inbox depends on what version of Outlook you are using.

Please review the Additional Information for additional details and guidance for transitioning to Focused Inbox.

O365 Update: Updated Feature: Updates to Microsoft Whiteboard

Microsoft is making several changes to Microsoft Whiteboard that will roll out over the next 3-4 months.

  1. For all organizations with Whiteboard – Microsoft Whiteboard will appear as an available product in Office 365 and the service principal will be added to appropriate tenants that have Whiteboard enabled.
  2. For all Office 365 tenants with Whiteboard located in Europe – Microsoft Whiteboard will automatically store whiteboard content in datacenters in that region.
  3. For all organizations with Surface Hubs – If you manage Surface Hubs, the legacy 2016 application of Whiteboard will be upgraded to the latest version and the legacy version will no longer receive updates.

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SharePoint

O365 Update: Updated Feature: Modern List Site Collection Opt-out

Microsoft is updating modern list site collection opt-out. They will begin rolling this feature out soon.

How does this affect me?

There is a site collection feature that, when enabled, makes every list in that site collection remain in classic. Today, that feature is hidden and the only way to activate it is PowerShell. We are unhiding that feature so that it is visible on the Site Collection Features page. PowerShell for activating or deactivating this feature will continue to work as it does today. Microsoft will be rolling this out over the next few weeks, and anticipate rollout completion by the end of March 2019.

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SharePoint

O365 Update: Making a Change to the Return to Classic SharePoint Toggle

We’re updating Return to Classic SharePoint. We’ll begin rolling this feature out soon.

How does this affect me?

Previously, when a user would click “Return to classic SharePoint” in a list or library, then all other lists and libraries would show classic mode until the user clicked “Exit classic experience” or restarted their browser. With this change, “Return to classic SharePoint” only affects the list that the user is in. If the user then navigates to another list or library, then modern will be used if that is the default experience for that library.

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